The definitions listed below are in alphabetical order for quick reference.
- Account
- This field displays the offset account you selected for this batch. To change the offset account, select the account name, and then select a different account. The funds for this batch are either withdrawn from or deposited into this account.
- Active
- Select the Active check box to toggle whether or not the batch is active. Only active batches are processed.
- Addenda
- A description of the transaction or additional information up to 80 characters.
- Bank or Credit Union RTN
- The routing number of the participant's financial institution.
- Batch Name
- Enter a name for this batch. For example, if this is a payroll batch, you might enter Payroll. You can enter up to 40 alphanumeric characters in this box.
- Batch Submission Schedule
- Use the Batch
Submission Schedule to set up the schedule for the batch. Choices include:
- Submit non-recurring batch and save data. - The batch is submitted on the effective date and the batch is saved.
- Submit non-recurring batch and delete data. - The batch is submitted on the effective date. After the batch is processed, the batch is deleted.
- Schedule recurring batch to repeat every X day(s), week(s), month(s), year(s). - Set up a recurring schedule. For example, if you want the batch to process once a month, you would set up this field as follows: Schedule recurring batch to repeat every 1 month(s).
- Beginning Effective Date
- Enter the date you want the entries in the
batch to be settled. In the case of direct-deposit payroll, this
would be the date when the funds are credited to the accounts. In
the case of a withdrawal transaction (for a monthly charge, for
example), this is the due date.
Your financial institution may process the credit entries one or two days in advance of the effective date. For debit entries, your financial institution may process one day in advance of the credit entries. Please talk to your financial institution for details. Due to ACH processing time, the effective date cannot be the current date. - Confirmation #
- The confirmation number from the last time the batch was submitted.
- Company Name
- Select the name of the company for which the batch was created.
- Credits
- The total dollar amount of credit transactions on the batch. The total number of credit transactions is shown in parentheses.
- Debits
- The total dollar amount of debit transactions on the batch. The total number of debit transactions is shown in parentheses.
- Description
- Enter a description for this batch. You can enter up to 10 alphanumeric characters.
- Disc Data
- You can use this field to enter any additional text to be sent with the batch. You can enter up to 20 characters.
- Effective
- The effective date.
- Ending Date
- Determines how long a recurring batch will last. For example, you can choose ongoing (no end date) or you can end the recurring batch on a particular date.
- Entry Class
- The code that identifies the entry class. Options include:
- PPD - Transactions to consumers or employees.
- CCD - Transactions to a business or organization.
- Holidays
- This field determines when the transaction is processed if the
effective date falls on a holiday. Options include:
- Before - The transaction is processed the banking day before a holiday.
- After - The transaction is processed the banking day after a holiday.
- Next Effective Date
- Enter the date you want the entries in the
batch to be settled. In the case of direct deposit payroll, this
would be the date when the funds are credited to the accounts. In
the case of a withdrawal transaction (for example, a monthly
charge), this is the due date. Your financial institution may process the credit entries one or two days in advance of the effective date. For debit entries, your financial institution may process one day in advance of the credit entries. Please talk to your financial institution for details. Due to ACH processing time, the effective date cannot be the current date.
- Prenote
- A zero dollar transmission used to verify the validity of the transactions on the batch. Select the Prenote check box to designate that a prenote is sent for the batch.
- Status
- The status of the batch:
- Active - The batch is approved and ready for processing.
- Inactive - The batch will not be processed.
- Pending - The batch is ready for processing but requires authorization.
- Over Limit - The batch amount exceeds the daily or batch limit set by your financial institution.
- Denied - The batch has been denied by your financial institution.